Gearsupply is a fast-growing “talent & tech” platform transforming how used professional Audio-Visual equipment is bought and sold worldwide. We support sustainability by extending the life of high-value gear and give our team unique, behind-the-scenes access to major concerts, festivals, and production companies including the LA Dodgers, MGM, Caesars, Solotech, and Clearwing.

Role Overview

We’re looking for a highly detail-oriented Senior Bookkeeper to manage full-cycle accounting, ensure all compliance filings are completed on time, and support our transition from QuickBooks to a modern ERP system. This is a remote role supporting a U.S.-based finance team in a fast-paced, scaling business.

Department: Administrative
Employment Type: Full Time
Location: Remote
Workplace type: Fully remote
Compensation: R350.00 - R400.00 / hour

Key Responsibilities

Compliance & Regulatory Filing

Prepare and submit all required monthly and quarterly sales tax filings on time.
File Unemployment Compensation Quarterly Tax Returns and complete annual statutory submissions (e.g., Ohio BWC True-Up).
Prepare all necessary financial information for company tax filings.
Investigate and resolve payroll-related issues immediately.
Ensure vendor payments and bills are processed accurately and promptly when funds are available.

Full-Cycle Monthly Bookkeeping

Perform monthly bank and credit card reconciliations.
Maintain fixed asset schedules and record depreciation.
Conduct AR/AP aging reviews and follow up on outstanding items.
Review and adjust inventory sub ledgers for accuracy.
Allocate principal and interest for all loan accounts.
Record accruals, payroll entries, and adjusting journals.
Ensure consistent, accurate categorisation of income and expenses.
Identify discrepancies and recommend corrective adjustments.

Cross-Functional Financial Operations

Collaborate with internal teams to ensure:

Customer invoices and payments are accurate and up to date.
Vendor invoices and payments are processed promptly.
Payroll is submitted correctly to our third-party payroll provider.

Monthly Reporting & Performance Insights

Assist in preparing monthly financial and performance reports for Gearsupply Direct & Marketplace.
Highlight key trends in revenue, margins, operating expenses, and cash flow.
Participate in monthly 15-minute Momentum Calls to review results and discuss financial or operational issues.

ERP Conversion Support (Project-Based)

Support the company’s transition from QuickBooks to a new ERP system by:

Ensuring all QuickBooks data is accurate and ready for migration.
Clearing legacy items (e.g., 200+ unapplied customer deposits/vendor payments, incorrect tax postings).
Participating in Chart of Accounts redesign.
Assisting with setup of customer/vendor master data, inventory listings, valuations, and opening balances.

Skills, Knowledge and Expertise

What Success Looks Like

Flawless reconciliations completed monthly
Zero missed or late compliance filings
Accurate financial data that supports decision-making
A smooth ERP transition with clean, validated data
Proactive identification and escalation of issues

Ideal Candidate

3+ years of experience in bookkeeping, accounting, or full-charge bookkeeping
Strong understanding of GAAP/IFRS principles, AR/AP workflows, and reconciliation best practices
Experience with QuickBooks (ERP experience a significant advantage)
Strong analytical, organizational, and problem-solving skills
Excellent communication skills and ability to collaborate across teams
Comfortable working in a fast-paced, scaling technology-driven environment

About Gearsupply

Gearsupply is the leading online marketplace for buying and selling AV equipment. Our mission is to provide buyers with the most comprehensive inventory of listings and to provide sellers with maximum exposure all across the internet. By focusing on customer service, a safe payment process, and reliable shipping partners, we strive to provide the best online marketplace all while keeping our fees significantly lower than alternatives.

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Our Hiring Process

Stage 1:

Applied

Stage 2:

Introductory Call

Stage 3:

PI Assessment

Stage 4:

Virtual Interview

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